Information for parents

This is some information about travelling to England and studying at our Junior Summer School. Please take the time to read through this. If you have any questions, please do not hesitate to contact us

  1. Flights
  2. Host Family Accommodation
  3. Residential Accommodation
  4. Activities and Excursions
  5. Medical
  6. Money
  7. Insurance
  8. What to Bring

1. Flights
All visitors to the UK will pass through immigration on arrival to the airport. They will be required to show their passport and visa (if applicable) and should also carry a copy of their confirmation letter.

We can arrange taxi transfers on arrival and departure, in which case someone will be waiting in the International Arrivals Hall. Please supply the flight number to the school at least 10 days in advance. If there are any or changes or delays to the flight, don’t worry – we will track the flight and rearrange the transfer.
On departure, taxi transfers will take students directly from their accommodation to the airport, arriving 3 hours before the flight departure time. We will inform the students directly of what time the taxi will collect them and supply them with a contact number for the taxi and for the Centre Manager. If your child is travelling as an ‘unaccompanied minor’ with the airline, we can organise a named adult to be present on arrival and on departure to check them in to their flight.

2. Host Family Accommodation
Staying in a Host Family is a really good opportunity to experience English family life and culture. All our Homestay accommodation meets British Council standards and each family is visited regularly. . There will always be a responsible adult present overnight. The families themselves are experienced in looking after our students and provide breakfast and a hot evening meal each day. On weekdays packed lunches can be collected from the school and at weekends host families will provide lunch.

It is important for students to remember that they are living in a private family home and they should be polite and respectful at all times. Meal times are agreed directly between the host families and students. If they will not be in for dinner, they should inform their host family the day before. They must not use the host family telephone without permission, even if they have an international calling card, so you may want to make sure that your child has a mobile phone that will work in the UK. Laundry is usually done once per week.
When students arrive to their accommodation they will be made to feel welcome by their host family. On their first day they will be shown where the bus stop is and told which bus number to take to get to the school in the city centre.
Usually students are very happy in their Homestays and many returning students ask to stay with their previous family! If there are any problems, you child should come to the school office and speak to the Centre Manager so we can quickly resolve any issues as they arise to ensure your child has an enjoyable stay.

3. Residential Accommodation
Residential accommodation is located at Clive Booth Halls, close to the city centre. Our school has the exclusive use of several houses which are divided into apartments of 5/6 rooms, each with a communal kitchen and common room. We allocate the rooms carefully so that each apartment is single gender and individual students are together.
We have staff living at the Halls who are on hand to show new students to their rooms and how to get to school. They also check all the rooms each evening to make sure all the students are safely indoors. Breakfast is provided at the residence and lunch and dinner are provided at the school. There are laundry facilities for student use which cost a few pounds.
When students first arrive to their accommodation they will be shown to their room by a member of staff who will also explain to them about meal times and getting to school. Every day, students meet outside the Halls and travel together to the school. The residential students have an activity each evening so they have lots to do. If they will not attend any of these activities for any reason, they should inform their Activity Leader beforehand.
If any student has any questions or problems, there are plenty of people on hand to help them. They should speak to one of the staff members based at the Halls or the Centre Manager in the school office.

4. Activities and Excursions
On all activities and excursions, students are accompanied by Activity Leaders. They are there to provide information on excursions and make sure the students are safe and have an enjoyable social programme. Each Activity Leader works with the same students and quickly gets to know them all. If there is any activity in which you do not want your child to participate, please inform us in writing.

5. Medical
Emergency treatment in the UK is free for everyone, however you may need to pay for an appointment with a General Practitioner for less urgent issues. Students from the EU should bring their European Health Insurance Card and we recommend that all students have their own medical insurance a precaution.

Students should bring with them any medication they need to take. Please inform us of any medical conditions, allergies or behavioural issues at the time of booking. There are trained first-aiders onsite during the school opening hours. If your child feels unwell they should come to the office, located on the third floor of the teaching block. Outside of school opening hours they should contact the Centre Manager, or in an emergency 999.

6. Money
Entrance and travel to all the activities on the social programme is included within the course fee. All course materials are provided.

  • If your child has not ordered a bus pass but decides they would like to do so, they can pay for this directly to the school office. Students who do not have a bus pass should allow £4 per day for a return journey and more if they want to travel into town again for an evening activity.
  • For personal spending money for postcards, souvenirs etc we recommend at least £50 per week.
  • If students would like to go on the optional Sunday excursions, they can sign up to these during the week before and pay the school office. The full-day excursions, which include transport and entrances, cost between £25 and £55.

Oxford is a very safe city, however we advise students not to carry large amounts of money on them. There are many places in the city centre to exchange foreign currencies for British pounds.

7. Insurance
The Summer School has insurance for students when they are at school during school hours, on activities and excursions (including travel to and from) arranged by us. Students will not fall under these policies when they are travelling to and from school each day and also their personal belongings and travel arrangements are excluded. Therefore we strongly recommend that students take out travel insurance.

8. What to bring
Clothing: The weather in England is famously changeable so it is important to bring plenty of layers as well as a coat and waterproof – even in the Summer! Homestay families normally do laundry once a week and there are coin-operated facilities at the residential accommodation. Clothing is generally informal, although remember to pack something for the disco evenings!

Study materials: All course materials are provided so you just need to bring something to write with and you may like to have your own dictionary.
Mobile phone: We recommend that your child has a mobile phone that works in the UK. There is access to some computers at the school and some Homestays provide internet, however this is not guaranteed so the best way to contact your child is by mobile phone. If you child would like advice on how to purchase an English sim card or where to use the internet, they should come and speak to us in the school office.